What should be documented if a complete seven year criminal history records check cannot be performed?

If a complete seven-year criminal history records check cannot be performed, it is essential to document the reason for the incomplete assessment. This is crucial because NERC CIP standards require thorough documentation to maintain accountability and transparency in the hiring process. By providing a clear rationale for why the complete check could not be conducted, organizations can address compliance with regulatory requirements and demonstrate due diligence in their hiring practices.

Documenting the reasons helps in future assessments and audits, showing that the organization acted responsibly and within the framework of the standards. It also allows for a better understanding of potential risks and how they were mitigated at the time of hiring. This practice builds a foundation for trust and ensures that personnel decisions are made thoughtfully, with consideration of security and risk management protocols.